12. Basic Checks 2

Introduction
In this module, you will learn to do several other basic checks (Characters, punctuation, capitals, and repeated words. As in the first Basic Checks module (5. Basic checks), it is easiest to run these checks from Assignments and Progress. However, if you want to check several books, you will need to use the Verification menu.

Before you start
You have typed your translation in Paratext 9. Be sure that you have checked the chapter/verse numbers and markers, as described in Basic checks, before continuing and that your administrator has either completed the setup of the checks or is with you to do the setup now.

Why is this important??
Paratext 9 has eleven Basic Checks. You have already seen the first two, chapter/verse numbers and markers. This module will help you to find errors linked to characters, punctuation, capital letters and repeated words. Even though these errors may not influence the content of the text, correcting them makes the text easier to read.

What we are going to do:
Most of the checks require that an inventory has been completed by your administrator. In this module you will

• Confirm that the setup has been done (or have the administrator do the setup)
• do the Basic Checks
• correct any errors.

12.1 Confirm the setup

Before you can run these other basic checks some form of setup must be done. Some checks require an inventory others require rules or settings.

caution

You can do most of the inventories, but only your Administrator can do the rules or settings.

12.2 Using inventories to setup checks

tip

These inventories show what is currently in your text, that is, both the good and the bad. You need to work through the inventory and tell Paratext 9 which elements are correct (valid) and which are errors (invalid).

Once you have finished the inventory you will be ready to do the check.

1. From the ≡ Tab, under Tools > Checking inventories menu, choose the appropriate inventory (for example Character inventory).
2. Click on an item in the list in the top pane.
   • The verses are shown in the bottom pane.
3. For each item in the top pane, choose either Valid or Invalid.
4. Repeat for each item.
5. Click OK.

tip

Instead of using the mouse, you can use Ctrl + y to mark an entry as Valid or Ctrl + n to mark an entry as Invalid.

12.3 Characters

tip

This check (and inventory) helps you identify all the incorrect characters, i.e. the characters which are not in your alphabet (as defined in the language settings ≡ Tab, under Project Properties > Language Settings > Alphabetic characters.

Setup required

1. ≡ Tab, under Tools > Checking inventories > Character inventory
2. For each item, choose Valid or Invalid.
   caution

   If one of your alphabetic characters is currently "Unknown", then that character should be added to your language settings by the administrator.

Check

1. ≡ Tab, under Tools> Run Basic Checks
2. Check Characters
3. Click OK.
   • A list of errors is displayed.
4. Make any corrections as needed.

12.4 Punctuation

tip

This check (and inventories) helps you identify all the incorrect or misplaced punctuation marks. (It can be helpful to look at the Unicode character column to clearly identify similar punctuation.)

Setup required

Punctuation inventory

1. ≡ Tab, under Tools > Checking inventories > Punctuation Inventory
2. Check each punctuation mark in its context.

   The contexts can be:
   word initial,
   word medial,
   word final or
   isolated (space before and after).
   

3. For each punctuation in its context, choose Valid or Non valid or leave as Unknown
4. When finished click OK.

Missing final punctuation

1. ≡ Tab, under > Tools > Checking inventories > Markers Missing Final Sentence Punctuation
2. For each item, choose Valid or Invalid.

Check

1. ≡ Tab, under Tools > Run Basic Checks
2. Check Punctuation
3. Click OK.
   • A list of errors is displayed.
4. Make any corrections as needed.

12.5 Unmatched Pairs

Setup required

1. ≡ Tab, under > Unmatched pairs of punctuation:
2. If the list is empty, then there are no errors with these pairs of characters.
3. If necessary, click Options… to add other pairs.

Run the check

1. ≡ Tab, under Tools > Run Basic Checks
2. Check Unmatched pairs of punctuation
3. Click OK.
   • A list of errors is displayed.
4. Make any corrections as needed.

12.6 Repeated words

info

This check is to identify words that have been repeated in the text. This may indicate an error, but not necessarily.

Setup required

1. ≡ Tab, under Tools > Checking inventories > Repeated words inventory:
2. For each item, choose Valid or Invalid.

Check

1. ≡ Tab, under Tools > Run Basic Checks
2. Check Repeated words
3. Click OK.
   • A list of errors is displayed.

• Make any corrections as needed.

12.7 Capitalization

tip

The capitalization check looks for several types of capitalization problems. There are three inventories for capitalization, but only one check. You may need to click on the Options button to add markers or punctuation.

Setup required

1. ≡ Tab, under > Tools > Checking inventories > Markers followed by a lower case letter
2. For each item, choose Valid or Invalid.
3. ≡ Tab, under > Tools > Checking inventories > Punctuation Followed by a Lower Case letter
4. For each item, choose Valid or Invalid.
5. ≡ Tab, under > Tools > Checking inventories > Mixed Capitalization
6. If you have lowercase prefixes, click Options and enter the details.
7. For each item, choose Valid or Invalid.

Check

1. ≡ Tab, under Tools > Run Basic Checks
2. Check Capitalization
3. Click OK.
   • A list of errors is displayed.
4. Make any corrections as needed.

12.8 Making minor corrections

caution

It is possible to make minor corrections from within a displayed inventory. However, if there are several errors it is best to run the check to make the corrections.

1. Click on a verse in the lower pane
2. Hold the Shift and double-click
3. Make the correction
4. Click OK.

tip

In some cases, it is preferable to use the Wordlist or the spell checker to correct several errors at once.

Review
There are many basic checks in Paratext 9. The table below summarizes the setup needed for each of the checks.

Check	Setup
Chapter/verse numbers	none
Markers	none (Marker inventory displays all current markers)
Characters (Combinations)	Character inventory
Punctuation	Punctuation inventory / Markers Missing Final Sentence Punctuation
Capitalization	3 inventories Markers followed by a lower case letter Punctuation Followed by a Lower Case letter Mixed Capitalization
Repeated words	Repeated words inventory
Unmatched pairs of punctuation	Unmatched pairs of punctuation inventory
Quotations	≡ Tab, under Project Setting > Quotation rules
Numbers	≡ Tab, under Project Setting > Number settings
References	≡ Tab, under Project Setting > Scripture reference settings
Quoted text	none

tip

It is possible to run all the checks at the same time, however when running the checks for the first time it is better to run them one at a time to avoid large list of errors.